The Deputy City Clerk, appointed by the Mayor and City Council, carries out the duties of the office of the elected, honorary City Clerk. The Deputy City Clerk division provides the following functions:

Oversees various licensing activities including regulation of business (occupation), craftsman, alcohol and liquor dispensing licenses Assists the Council in the conduct of Council Meetings Transcribes the Minutes of all Council Meetings Prepares the Council Meeting agendas Authenticates and records all ordinances and resolutions Updates and assists in interpreting the City Code Certifies the validity of City documents for court evidence

Attests to signatures on contracts, ordinances and resolutionsApplies the City Seal when appropriate  Administers oaths of office  Maintains a record of membership on all Council appointed Boards and Commissions Prepares action reports, ordinances and resolutions Maintains a Records Management Program for the City Works with the Clay County Board of Elections Commissioners in the handling of elections for the City The Deputy City Clerk is the Custodian of Records